Submission Guidelines Page Four
4: Acceptance, rejection and re-write requests
i - Straight acceptance:
If Hoskins Crosswords is happy with your puzzle as submitted, you will get an acceptance and be asked if you still want to proceed with publication. If you do, you'll be notified of a date when your puzzle will go live on the site and the submission process will come to an end. For more details of what happens when your puzzle goes live, please see section 5.
ii - Partial re-write request:
It may be that Hoskins Crosswords likes your grid, but there are a few clues that are not quite working for us. In this case, you’ll be informed of the clues we would like to be rewritten. Obviously, it is your prerogative to say no to rewrites and, in this case, we will decline the grid but may encourage you to resubmit a different grid at a later date.
If you are happy to rewrite the clues, please get busy writing (it's best to write a couple of new clues for each and send them as a batch together as this should shorten the re-write process), but don't rush - make sure you are happy with what you have written and it all works.
After you are happy, send the clues (with a full parse for each) and Hoskins Crosswords will reassess them. If they are not all acceptable, we will again ask for rewrites (but be aware that this process will not go on ad infinitum and could end in a rejection). Once all clues are good to go your grid will get an acceptance and the first part of this section will apply to you.
iii - Rejection:
In the unfortunate case of your grid not being up to a publishable standard for Hoskins Crosswords, you will receive a rejection which will give an overview of why the grid was not for us. There could be several reasons for this and these are the main categories they fall into and what will happen afterwards.
A) The grid was good - but too tough:
Often all the clues work, the surfaces are lovely, but it's just too hard. In this case you will be encouraged to submit an easier grid at a later date.
B) Much of the grid was good, but there were too many clues that needing re-writing.
Hoskins Crosswords will usually reject a grid if more than ten of the clues need major re-writing. In this case it is likely you will be asked to submit a different grid at a later date.
C) The grid was good, but unsuitable for Hoskins Crosswords:
It could be you have written something great, but it crosses the line of what is acceptable for this site, or is far too specialist. In this case, you will be encouraged to submit a different grid at a later date.
D) Hoskins Crosswords feels you aren't quite ready for submission:
We may feel that, for this site, you aren't ready for publication. In this case you will probably be asked not to submit another grid for six months, but be encouraged to keep on practicing.
If you receive any of the above rejections, please do not take it too hard and always remember what may not be liked or suitable here, may well be much-lauded elsewhere. If Hoskins Crosswords have turned down the Beatles, then please accept an apology for the lack of insight.
5: On publication
So, you've made it though the submission process and been accepted for publication. You have the date that your puzzle is to go live on the site and you want to know what to expect next.
i - Check the online versions of your puzzle for errors:
Please do this as soon as the puzzle has gone live on the site. You will need to check the on-site puzzle, the PDF, the interactive version, and the short and full parse for any errors that may have occurred during uploading.
If you find an error then contact Hoskins Crosswords immediately and the issue will be rectified as soon as possible.
Please be aware that changing a clue for a better one you just thought of is not an acceptable reason for a change - the grid that goes up will be the one we have agreed on at acceptance stage.
ii – Advertise your puzzle on social media and websites:
Obviously, don’t spam forums, but the more folks who know your puzzle is available here, the more likely you are to get comments.
iii - Check for comments in the post that announces your grid in the News section of the site:
The easiest way for people to comment on your grid will be in the post that announces it, so be sure to check to see if anyone has commented. Comments on this site have to be approved (to avoid spam), so you may not see your reply immediately.
Please do not respond in a dickish manner if someone finds fault with, or doesn't like your puzzle. Remember, all the internet (including potential editors) can see what you have written!
Finally, be aware that comments are few and far between on Hoskins Crosswords and you may not receive any at all. This is not a comment on your crossword, it's just people are shy and this site's commenting system requires approval to avoid spam which puts some commenters off.
6: After publication
It may be that, sometime after publication, your puzzle attracts the interest of someone who wants to contact you. In this case, if you haven't provided an e-mail link for me to publish (and you might not want to due to potential spam issues) then the interested party will be able to contact Hoskins Crosswords and I will pass on the message to you so that you can communicate directly with them if you want.
After successful publication of a crossword, feel free to submit again - but please allow a period of six months from the original publication date unless directed otherwise.
If your crossword was rejected by Hoskins Crosswords, please allow six months before resubmission - unless directed otherwise.
Finally, please do not send re-workings of already rejected grids - though one may cherry pick a few of the best old clues to populate a new one.
Good! Now go and read everything again before submitting your enquiry at the following address with the subject heading YOUR SETTER NAME and SUBMISSION #.
And Good luck!